Drupal Training

Multipage

Drupal is a content management system (CMS) that allows users to easily create and manage content for a web site. This guide will go over how to log in, how to add content, and how to edit content. What you are allowed to do may be restricted by the permissions of your role (e.g. content editor, user editor, etc.).

Logging In

To log in, add “/cas” after your site’s URL (e.g. spanish.arizona.edu/cas) or find the “Log in using NetID” button in the footer of the site.

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Content Types

Each site has a variety of “content types.” Content types are just that – types of content. The most common types are the following:

Basic Page

Basic pages are used for static content, such as an "about us" page or a page explaining various degree programs. This content type is used to create a stationary page that will not require frequent changes or modifications.

News

News content types are used for publishing news related to the department. It includes fields such as a title, date, image, and body. After a News content type is created, it will be featured on the home page and added to the "News and Events" page of the site.

Events

Event content types are used for promoting events within the department. It includes fields such as a title, date, location, body, image, and more. Like News, after an Event content type is created, it will be featured on the home page and added to the "News and Events" page of the site.

Other content types will differ depending on the site.

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Adding Content

Content Types

If you have permissions to add content, you should see Drupal’s admin bar at the top of the page. To add content, simply click the “Add content” link and select the type of content you wish to add.

You will then be prompted to fill out various information, like title and body text.

When you’re finished filling out the content, go ahead and “save” and your content will be added to the site.

Users

To add a new user to the site, select “People” in Drupal’s admin bar. There, you should see a link that says “Add CAS user(s)”. Once you click that, you will be prompted to enter the NetID of the new user. Click “Create new account(s)” and the new user will be added.

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Using the CKEditor

The body text editor (also known as CKEditor) is fairly straightforward. Below are a few important things to remember.

Please avoid adding custom styles to the text (e.g. font color, font size, etc.) and instead utilize the heading formats (starting with heading 2) as well as the basic bold, underline, and italicize. Also, don’t be afraid to use bullet points to organize your content.

When you copy and paste text, sometimes the font families, colors, and sizes of the original text will be copied over, as well. Since we don't want those styles to override the website's theme's styles, you can avoid this problem by pasting text as plain text. This will strip all styles including bold, underlined, or italicized fonts. You will have to reapply those styles if you wish to keep them.

Links

Links are really important on a web site page. To insert a link, highlight a word or phrase then select the Link button in the editor. Enter the URL then click OK.

Images

Use images in the text editor sparingly. If your content type includes a separate image field, please upload an image there instead. However, if you would like to add an image within the body text, select the Image button. You will be prompted to browse, upload, and insert and photo.

After uploading, choose the file you would like to use and select "Insert file". Once inserted, you will have the choice to edit the size, margin, and alignment of the image. In order for images to be responsive and visible across all creen sizes, both desktop and on mobile, it is best to remove the width and height of the image entirely. This means you should upload photos that already have the desired dimensions.

Tables

You can insert tables in the text editor as well; however, we discourage tables that have more than 3 or 4 columns. Tables with many columns (and lots of content) do not display in a user-friendly way on mobile devices. Avoid them when you can. Bulleted lists may sometimes work just as well, if not better, than tables.

Anchored Links

Anchored links allow you to jump to different parts of the page similar to footnotes and references. See the documentation on how to do that here.

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Editing Content

Content Types

Once you are logged in, you can browse to the content by browsing though the website the way a normal user might. Once you find a particular piece of content that you are interested in editing, you can click on the "Edit" tab just above the content you want to change. If you do not see an edit tab, then most likely you do not have the permissions to access this particular piece of content. If you feel that you are supposed to have access, you can send a request to ---

There is also a link on the administration bar, called "Find Content". Clicking on this link will allow you to access a listing of content on the site. This list is sortable, and filterable based on the types of content, and attributes such as whether or not it is published. To edit, simply click the “edit” button of the content you wish to modify.

Either method will take you to a page where you can modify the content information as desired. Clicking “save” at the bottom will save your new changes.

Users

To edit the information of a user, click “People” in Drupal’s admin bar. Like finding content, here you can also find a specific person. Click their name to view or “edit” to make changes to their information.

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Thank you for taking the time to complete this training. If you have any further questions, please contact us. Additionally, if you would like to set up a more in-depth training with one of our staff, please indicate below.

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